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As only one workflow can be active on a piece of content at any one time adding a workflow across the space
will overrideoverrides any page workflow added to an individual page or blog post (page mode).
The space workflow is managed in the space settings Document Management document management dashboard.
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A user with The space administrator permission can add enable a workflow and apply it across all content in a space (space mode) by choosing making one of the workflows active in the space document management dashboard.
To enable a space workflow
move the grey slider next to the workflow name to the right
The slider turns blue when the workflow is enabled.
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The space document management dashboard can also be opened by a user with space admin permission using either of the options on a page to
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To use the on-page options to apply a space workflow,
an existing
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page workflow must
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be
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removed from the current page using the page tools menu option if the
existing applied workflow is a page workflow space workflow must be disabled in the space document management dashboard if the the existing applied workflow is a space workflow
You can simply override any existing page workflows on pages and blog posts in the space by enabling a space workflow in the Document Management dashboard. If there is an active space workflow you can change or disable the space workflow in the space tools Document Control dashboard.
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A workflow cannot added to a space homepage. This is because Confluence Cloud does not allow certain properties to be added to the homepage, for example, workflow content byline. |
Space settings and space utility options
When a workflow is active
the space workflow settings Remove Restrictions can be enabled (or disabled) for the space
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When the Remove restrictions setting is enabled page-level view and edit restrictions are removed on a transition to the final state (if present in the workflow).
For an active workflow, the following space workflow utility options are available in the space
Clear Document Activity (in the dashboard ellipsis menu) removes the document activity on the pages and blog posts in the space.
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Initialize states (icon in the active workflow Actions options) to set the workflow state on all the pages and blog posts in the space
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The Reindex workflows of imported spaces option is displayed when the space workflow is active and inactive. |
Add a space workflow using the workflow byline breadcrumb
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Select Add Workflow to this Space
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This opens the space Document Management dashboard.
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Enable the current space workflow using the grey cross slider
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a workflow by moving the grey slider next to the workflow name to the right to change the slider to blue.
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The enabled space workflow is added and applied to all content in the current space.
You can choose the Manage Workflows button to open the Add Workflow picker and select a different workflow.
Configuration options are also displayed when the space workflow is enabled
use Initialize states to set the workflow state on all the pages and blog posts in the space
use Clear Document Activity to clear the document activity on each of the pages and blog posts in the space
set Remove restrictions to remove page-level view and edit restrictions on a transition to the workflow final state
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space
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Add a space workflow using the page tools menu option
Choose the Add Page Workflow option in the page tools menu
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As a space administrator, select the right-hand option to open the space document management dashboard and add the workflow across the space.
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This opens the space document management dashboard.
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Move Enable a workflow by moving the grey slider for next to the current workflow name to apply to all the pages and bog posts in the space.
Or change the current space workflow by choosing the Manage Workflows button.
Select a different space workflow using the Add Workflow picker.
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The enabled the right to change the slider to blue. The workflow is automatically applied to the existing pages and blog posts in the space .and is automatically applied to new page and blog post
If any page workflows were previously applied the space workflow will override overrides the page workflow. Yoy may need to initialize the states for the workflow in the space.
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The space settings document management dashboard can be accessed directly by a space administrator using the Apps option in the Confluence side menu or via the Comala Document Management breadcrumb in the space settings by choosing Space settings > App links panel .> Comala Document Management byline |