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Users can view workflow events and actions for a page, using for a page using
Users can also see their Document Actions report in their user profile to view their pending assigned approvals. |
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The pageactivity macro can also be added to content.
The page activity report is available in
Comala Document Control Server
legacy spaces in Comala Document Control v2.0+ Data Center that are yet not upgraded to use document activity
Document Activity
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To view the record of who has approved or rejected the current page select Document Activity from the Page Tools menu or the workflow popup. All approvals and rejections together with comments and expirations will be recorded in the page workflow document activity report.
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The document activity report is only accessible in data center instances with at least Comala Document Control 2.0+ for Data Center
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installed
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and legacy spaces (from before the of installation of v2.0+)
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after the space is upgraded to use document activity
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using the Document Activity Upgrade console.
My Document Actions Report
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It is also displayed for the current user on the Confluence dashboard.
Space Document
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Tasks Report
To see a report for the entire space choose the Document Report link in the left sidebar.
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the current workflow state
the user who most recently updated the page
the date of last page update
the current workflow state
the time the transition occurred to move to the current state
The report can be filtered by the current state.
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Choose the Settings menu.
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scroll and check or uncheck the required columns to display.
drag and drop checked column items to set the display order.
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The Settings menu is only displayed on the report for an admin user. An admin user can also access the space document report in space tools.The space tools Document Tasks Report lists all tasks in the current space and allows you to filter by assignee and task status.
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Document Control Report
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Confluence Search Filters
The workflow status and assignees can be used as filters in the default Confluence search or macros that support CQL.
Macros
Confluence provides some macros that support CQL filters, like the Content by label macro or the Page properties report macro.
Confluence Search
In the Confluence general search screen, you can add filters to perform an advanced search. Comala Document Control adds filters for "Workflow state" or "Assigned approver".
Macros
Confluence provides some macros that support CQL filters, like the Content by label macro or the Page properties report macro.
REST API CQL fields
If you are searching with your own app using the Confluence REST API the following field names should be used:
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Field
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Field name
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Workflow state
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cw_state
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Assigned approver
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cw_approver
!NB cw_state search is case sensitive
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1
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a workflow state and workflow properties.
For example
searching for pages and content currently in the applied workflow state named Draft
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http://<confluence_url>/rest/api/content/search?cql=state=Draft |
searching for workflow metadata properties
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/rest/api/content/<pageid>?expand=metadata.properties.comalaworkflows |
Search syntax is case sensitive.
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REST API The following search returns the details of the workflow states
Several APIs used for reporting are available in the Comala Document Management for Data Center app. For information refer to the Comala Document Management Developer Guides. |
Related pages
Reporting tools
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