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If the state has a content review (an approval), this will be is characterized in the workflow popup by buttons, usually captioned Approve and Reject.
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Any edits to the page or blog post whilst in this final state will move (transition) the workflow to a different state in the workflow - a workflow draft state.
The workflow popup for the final state has no options for a user to action a change in the applied workflow state.
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The final state name in the Basic Approval and Content Expiry workflows is Approved. In the Quality Management System workflow, the final state is the Published state. |
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Existing reviewers can also be unassigned if the user has not yet undertaken an approval decision. |
Each reviewer's decision will be is appended to their avatar (if there is more than one assignee) until all the reviewers agree to either Approve or Reject the content and the workflow approval transition occurs.
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In a content review in a state in the Quality Management System workflow, a reviewer will need needs to add user authentication details (username and password/token) to dialog boxes in the workflow popup to enable the approval decision buttons for the approval.
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The progress tracker shows the current state in the workflow. Usually, the tracker shows all the states, although in some workflows a state may be hidden from the tracker.
In the example tracker bar above, the workflow popup, when the applied workflow is the Quality Management System workflow. The , the workflow Obsolete state missing from is only displayed in the tracker bar except when the page is transitioned to the Obsolete state.
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Moving a page to the Approved state in an applied /wiki/spaces/WLSD/pages/613684509 Content Expiry Workflow adds a due date lozenge to the workflow popup for the approved content.
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When the due date expires, the workflow Content Expiry Workflow transitions the page or blog post to the /wiki/spaces/WLSD/pages/613684509 Expired state. A review process is required in the Expired state to check if the page has stale content. |
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A user can change the current added due dat date value when the page is in the Approved state by choosing the due date lozenge.
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When a document is in the Approved workflow state in an applied /wiki/spaces/WLSD/pages/613684509 Content Expiry Workflow, the workflow popup does not have any option for a user to action a change in the workflow state - but editing and saving an update to the document does cause the workflow to transition. |
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