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Space Administration
The approval workflow can be applied to all the pages and blog posts in a space using the space settings Comala Document Approval dashboard.
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The Comala Document Approval app approval workflow is the Basic Approval Workflow. |
To open the space Document Approval dashboard,
choose
Space Settings
App Links
Comala Document Approval
A space admin administrator can
enable/disable the approval workflow for application to the whole space content
Reindex workflows of imported spaces for a migrated cloud space or space import
Clear Document Activity from all the pages and blog posts in the space
Initialize States on pages and blog posts in the space for the applied approval workflow
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Clear Document Activity and Initialize States are disabled (greyed out) when the approval workflow is no enabled in the dashboard. |
Enable and apply the approval workflow for all the pages and blog posts in a space
To enable the Basic Approval Workflow for the space
move click the grey slider
The slider
to display a green tick
turns blue and the approval workflow is enabled for the space.
The Remove Restrictions option is also now available. When enabled, page-level Confluence view and edit restrictions are removed on the transition to the approval final state.
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When enabled, the approval workflow is added and applied to all the pages and blog posts in the space. |
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The enabled space approval workflow takes priority over any existing approval workflow applied individually to a page by an editor.
Utilities
When the workflow is enabled the space administrator can
Initialize states for the applied workflow
Clear Document Activity for all the space content
Reindex workflows of imported spaces
Initialize states
The Initialize states option is used to set all pages and blog posts to be in a chosen state of the applied approval workflow.
Clear Document Activity
Document Activity clears the approval workflow history for all the pages and blog posts in your space that currently has, or previously had the approval workflow applied.
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You need to confirm clearing the document activity in a popup dialog box as this action cannot be undone. |
Migrated space
The option Workflow utilities for the space are accessed through the dashboard ellipsis menu (top right of the dashboard).
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The following options are disabled (greyed out) unless the workflow is enabled
Initialize states
Clear Document Activity
Reindex workflow
The option to Reindex workflows of imported spaces should be used whenever a space is imported/migrated from another cloud site or cloud space.
You can choose Reindex Workflows.
open the dashboard ellipsis menu
choose Reindex Workflows
This re-enables approvals in a migrated or imported space from another cloud site. This action cannot be undone.
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This is the final step in the cloud-to-cloud space migration/import process. |
Comala Document Approval workflows may not work on the added pages after the import/migration has been completed if the imported space is not reindexed. The document activity for some pages may display the approval state as 'not initialized'.
Document Activity is linked to original users and is not transferred with the migration.
You will need to confirm the reindex of approvals in a popup dialog box as this action cannot be undone.
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Clear Document Activity
Document Activity clears the approval workflow history for all the pages and blog posts in your space that currently has, or previously had the approval workflow applied.
This option is only available when the approval workflow is enabled in the approval dashboard.
open the dashboard ellipsis menu
choose Clear Document Activity
select, Ok, clear Document Activity
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This action cannot be undone. |
Initialize states
The Initialize states option is used to set all pages and blog posts to be in a chosen state of the applied approval workflow.
open the dashboard ellipsis menu
choose Initialize States
This option is only available when the approval workflow is enabled in the approval dashboard.
From the State dropdown menu
choose the approval state to set for the applied approval workflow
This option only sets the state for each page with the applied approval workflow but has no workflow activity or events.
To override the state for all pages and blog posts including those that have applied approval activity
check the Override preexistent states checkbox
Choose Initialize.
Settings Remove Restrictions
When the approval workflow is active in the space dashboard (enabled), the space administrator can enable the option for the approval workflow to remove any page-level Confluence view and edit permission restrictions form the page on the approval workflow transition to the final state, Approved.
To set Remove Restrictions
click the grey slider
choose Ok, remove restrictions in the dialog box
The slider turns blue.
Page-level restrictions are removed from a page in the space on the applied approval transition to the final state.
If the approval workflow is made inactive, making the approval workflow active again automatically retains the previous configuration setting for Remove Restrictions.
Related pages
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