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Overview
Finding and managing images for a site can be difficult. This site uses the Attachment Table macro, which is part of the Advanced Tables for Confluence add-on, to help. It provides a good inventory view and makes finding and removing obsolete images easier. We follow a process where all site wide (global) images are to be attached to the Images page. These are images that are most likely to be needed on multiple pages or are of a general nature like banners, icons, and other standard image assets. Page specific attachments are often just attached to their respective pages. Sometimes one of these images needs to be used on other pages, in this case, the image should be moved to the global Images page. Duplication should be avoided - specifically be careful when copying pages with attachments as it duplicates the attachments 
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The Attachment Table macro can also be used to manage general attachments, but this how to focuses on images specifically.
The following describes what is done on this site. You will need to adjust based on your own requirements and size of your site. In our case, we split management of the images into 2 cases - global images and everything else. Larger sites may want to manage it on a space level by constructing a template page and copying it to each space.
Steps for a Page with Shared Images
These steps assume you have a page that contains a set of shared images that need to be managed.
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| Step | Description | Example |
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| Edit the page | A page with image attachments to be managed. | Images | | Add the Attachment Table Macro | Start with the default - showing all attachments to the page with default columns. | | | Edit the attachment-table macro | Modify the parameters below as needed for your situation. | | Set the Columns to show parameter to a comma separated list of available columns. | Thumbnail is important for images. Location (or Properties) is important as it provides a link to manage the attachment | We used: File, Thumbnail, Size, Created, Creator, Location, Comment | Optionally, set Date format parameter | | We used: yyyy-MM-dd | | Optionally, set Auto number on each row | A row number is convenient for referencing. | | | Optionally, set Auto sort column and Sort descending if applicable | Starting from a specific order is useful. | We used: Created column for sorting with descending selected |
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Steps for Site-wide Images
These steps are for managing images across a selection of spaces and pages. Many are similar to the previous example. Some understanding of how to use regular expressions is assumed.
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| title | Be careful on larger sites |
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Gathering a large number of attachments from lots of pages can take significant time. Subset appropriate for your site. For testing, limit the pages or spaces accessed until you are happy with the result. For production use, consider using the Cache Macro (Confluence download only) to reduce resources and improve display time. |
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| rowStyles | background:#f0f0f0;color:#222;font-size:14px;border-bottom:black 2px solid;border-top:black 2px solid;, |
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| style | background-color:white; |
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| autoNumber | true |
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| enableSorting | false |
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| Step | Description | Example |
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| Create a page | This is your management page for images. | Site images | | Add the Attachment Table macro | Start with the default - showing all attachments to the page with default columns. | | | Edit the attachment-table macro | Modify the parameters below as needed for your situation. | | Set the Columns to show parameter to a comma separated list of available columns. | Page is used here since we are searching across multiple spaces and pages, so having a link to the page is convenient. Thumbnail is important for images. Location (or Properties) is important as it provides a link to manage the attachment | We used: spacename,Page,File, Thumbnail, Size, Created, Creator, Location, Comment | Set optional parameters similar to the previous Steps section | | We used the same settings as the earlier example. | | Optionally, specify Space key or space name regex | Use this to select the spaces to be included. Leave blank for only covering the current space. Use .* for all spaces. | We used: ((?!(UX)|(User Experience)).)* This excluded an internal space (by key and name) managed separately. | | Optionally, specify Page name regex | You may want to exclude images from your global images page if you have one and you manage the images there separately. | We used: ((?!(Images)|(Number images)).)* This excluded our global Images page and the Number images page. | | Set the Attachment name regex | You need to select only images on your site. This assumes images are named with a standard extension. | We used: .*(\.png|\.jpg|\.jpeg) |
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Example Result
The following wiki page is a live example of the Attachment Table macro in action:
- Images (global image page)
Other Examples
Visit our full list of product examples for additional inspiration!
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