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Asynchronous session is started from the Session selection page of Agile Poker, check out Navigation for Classic and Next-Gen projectsdifferent project types instructions to find out how to get here:
3-steps creation wizard will be shown next, and the following information should be provided:.
Step 1: configuration
Provide the following details:
- Session name
- Session type: public or private, see Public vs. Private sessions for the details
Estimation values: choose one of the commonly used sets of estimation values, like Fibonacci sequence, Modified Fibonacci, T-shirt sizes, SML (mini T-shirt sizes), or use any custom set your team prefers.
Although the estimation field must be numeric, you can display a string for voting values, just use the following format of a string equals a number: “Small=1”Timer values: during the estimation session, a moderator might launch a timer to limit discussion or voting time. This is the place where timer options are configured.
Suggested estimate: Select what suggested estimate you will see once all voles are done: Consensus, Average, or Average Integer
- Session participants: a moderator who controls an estimation session flow, and participants who provide estimates
- Estimation field: select a Jira field that would be the destination for session estimates; for Scrum boards, it board estimation field is marked with the appropriate label and selected by default. Select issues to be estimated, use JQL filter to access required issues easily
Additionally, you can use "Save this configuration as my personal default" option during session creation to remember current settings and participants list for future sessions. Note that:
- this option saves settings from all of the creation steps: the session configuration, participants, and the session scope;
- the default configurations are saved per user per board, meaning that for another board's sessions you will have separate default settings
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- the default configurations are shared between all of the session types
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- ; for example, the participants list saved during
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- Asynchronous session creation will be pre-populated when you create a session of any other type.
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Step 2: participants
Options available on this step:
- Session participants: select participants who provide estimates;
- Moderator: select a participant who will have all moderation options available;
- in case the Moderator field is empty, all participants will have moderator's privileges;
- for private sessions, the session creator is suggested and pre-populated as moderator
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The Select issues layout is customizable, Epic, Version, Assignee, and Priority fields are optional with only Epic visible by default.
Once ready, click on 'Start session' to proceed.
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- , while for Public sessions the moderator field is empty by default;
- Due date: timebox period of providing personal estimates;
- when enabled, the due date is shown in Async session during personal estimation and in invitation and reminder emails;
- when enabled, schedule options relative to the due date are available for scheduling emails, for example, you can select to send the reminder 1 day before the due date;
- Invitation email: send an email to session participants and invite them to the Async session
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- the invitation might be sent instantly or scheduled for a specific date and time or relatively to the due date;
- you can specify a custom message
- Reminder email: send a reminder to session participants who have not provided all the personal estimates yet.
Note that:
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- Due date and Invitation email options appear only if there is at least 1 participant aside from the creator;
- the Reminder email is available only when the invitation is on;
- starting from Agile Poker Cloud Version 100.4.0-AC emails are sent without any specific configurations, we strongly recommend upgrading to the latest version;
- in case you are using an older version, sender and receivers must have their emails publicly available in personal settings, check How to configure Jira+Cloud+to+send+Agile+Poker+session+notifications for details.
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Step 3: session scope
- Estimation field: select a Jira field that would be the destination for session estimates; for Scrum boards, it board estimation field is marked with the appropriate label and selected by default.
- Select issues to be estimated, use JQL filter to access required issues easily
The Select issues layout is customizable, Epic, Version, Assignee, and Priority fields are optional with only Epic visible by default.
Once ready, click on 'Start session' to proceed.
Session configuration can be updated after it was started from the session's menu - check out Participants and Estimate scope options:
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